Any employee account can be made inactive so the account does not count towards your user subscription count. Once an employee account is inactive the employee no longer appears on your Staff Pick List when you are adding people to your schedules.
You can reactivate them at a later date and all their history will still be there so they can pick up where they left off (roles, credentials etc). For example, if you have employees who only work during the summer, you can make those accounts inactive at the end of the summer, then reactivate them next year when they return and all their history and settings will be available.
To make an employees inactive :
1. Click Manage Employees
2. Click Employees
3. Click on the edit pencil icon of the employee you want to make inactive
4. Click on the drop down box of the Account Status and choose Inactive
5. Click Save to confirm
