Any employee account can be made inactive so the account does not count towards your user subscription count. Once an employee account is inactive the employee no longer appears on your Staff Pick List when you are adding people to your schedules.

You can reactivate them at a later date and all their history will still be there so they can pick up where they left off (roles, credentials etc). For example, if you have employees who only work during the summer, you can make those accounts inactive at the end of the summer, then reactivate them next year when they return and all their history and settings will be available.

To make a group of employees inactive :

    1.  Click Manage Employees 

    2.  Click Employees

    3.  Click on the check box of the employees you want to make inactive

    4.  Select the menu option Change Status for Selected

    5.  In the dialogue, set the drop down Change Status to: to be Inactive

    6. Click Yes, update them

The accounts will now be inactive and the employees will not be able to log in until you make them active again.

Note:  Closing an employee account permanently removes it from the system.