When you are assigning staff to shifts you can tell based on the icon(s) beside their name on the Staff Pick List whether or not they are available to work a shift.
1. The Calendar Canvas is accessed via the Shift tab on the VSB it is where you draw your shifts. This is also where you assign staff to a shift
2. Click on the shift you want to add staff to and the shift will be highlighted with a blue border. As soon as you've highlighted a shift, RecStaff will begin collecting availability information for each staff member on the Staff Pick List. This availability information will be represented in the form of an icon(s) beside each staff members name.
3. You can hover over each icon for an explanation of what it represents. Below is a list of all the icons and their meaning.
There are 14 icons in total. The first 10 are availability icons which help you decide who can work during a shift.
The employees' availability shows they can work that time block and haven't any conflict
The employees' availability shows they cannot work that time block
The employees' availability shows they can work but not the whole time block
The employee is already working this shift or time block on this schedule
The employee is already working another time block on this schedule today
The employee is already working on another schedule in a different time block
The employee is already working on another schedule in a corresponding time block
The employee is on vacation
The employee cannot work this shift because of timing issues related to business rules i.e. cannot work more than 12 hours within a 24 hour period
The 4 icons below reflect credential standings.
The employee has a credential that will expire within 180 days
The employee has a credential that will expire within 30 days
The employee has a credential that will expire within 14 days, has expired or is missing
The employees' credentials are current